Cryoserver Secure Email Archiving & Compliance 

No-one can have missed the high-profile cases of organisations that have been exposed as having allowed sending of inappropriate emails, discarding of customer emails, and general misuse of email.   In business today, email is a firmly integral part of running organisations and there are numerous regulations that dictate retention lengths of emails. 

With more and more companies being fined for non-compliance of duty of care for data protection, this can result in severe financial penalties and legal costs. Both of which can damage a company’s reputation.

See the full guide to email archiving & compliance PDF

In short, any organisation that doesn’t have the ability to effectively and securely archive email communications both internal and external, is open to future problems that could significantly damage the organisation both financially and in reputation.  

Email is increasingly being cited as primary evidence in high-profile discrimination, sexual harassment, and antitrust legal claims. According to research:

• Five Wall Street brokerages agreed to pay US$8.25 million in fines for discarding email related to customer transactions. In the UK, a bank was fined £2.3 million for serious compliance failings.
  
  
• A top UK law firm was embarrassed by the sending of inappropriate emails, resulting in its global offices being hounded by the world’s media.
  
  
• The UK’s Inland Revenue took action against 205 employees in relation to misuse of email.

It’s worth noting that the specific wording in the Sarbanes-Oxley Act of 2002 says:

“whoever knowingly alters, destroys, mutilates, conceals, covers up, falsifies or makes a false entry in any record, document . . . with intent to impede . . . shall be fined under this title, imprisoned not more than 20 years, or both."

Integral Specialist Services are one of the very few ‘Platinum’ grade Cryoserver partners and have a proven track record of delivering archiving and compliance-based solutions to a number of organisations across various industry sectors. 

The service we provide

We work with organisations that wish to achieve the highest level of compliance and demonstrate to regulators that electronic communications are beyond reach, or organisations that want a compliant email management and archiving solution but do not want to buy the infrastructure or incur associated management costs.

At the core of our service is the Cryoserver Data Repository (CDR), which is a forensic compliance service that makes an audit copy of every email sent to, from, and around an organisation.  The data is held in an encrypted, tamper-evident environment that can be searched incredibly quickly.  

Cryoserver Search Facility

Cryoserver Built into Outlook

Our Experience

We are a Cryoserver Platinum partner because we add a high level of expertise and understanding of the IT and systems in place within the organisations that we work with.  This experience means that we fully understand how a system such as Cryoserver Data Repository will fit into the existing infrastructure, which ensures faster and more efficient installations. 

Benefits

The benefits of our secure email archiving & compliance service include:

• Every email sent to, from, and around the organisation is archived and easily accessed if required.
• Archives are made to two sites, replicated in real time.
• Even if emails are deleted internally, the archives are retained for a mandated retention period, ensuring regulatory compliance.
• Low cost per user.
• No hardware servers to support or software to purchase and upgrade.
• Email restores and subject access requests can be conducted by authorised users with no need to involve IT.
• Complies with the Data Protection Act and preserves employees rights to privacy.
• Easy to install and use.
• Integrates seamlessly into Outlook.
• Reply to an email straight from the Archive.
  

Cryoserver's Email Archiving Trial

Trial Cryoserver's Email Archiving software for free.

Costs

As a Platinum partner, Integral are able to deliver Cryoserver as a sealed email archiving appliance, a software package or even a managed service.  

Managed service costs starting from just £4 per user per month (this varies depending on numbers of users).  For larger organisations (250+ users) Integral can offer an appliance or software-based solution as an alternative which in the long-term may be more cost-effective.

Testimonials

As far as compliance solutions go, Cryoserver does everything we want it to do.  We suggest that everyone should have a system like this. If a company has Cryoserver in place, then those improperly filed or deleted items can be easily retrieved and restored. It’s a secure safety net.

Ann Elia, Head of IT
Travers Smith

Since being introduced to Cryoserver, via one of the excellent seminars, I’ve not looked back.As a fairly cynical IT manager (who incidentally, has never before bought anything as a result of a supplier-run seminar), I tend to shun ultra-new technology in favour of tried-and-tested systems.  That changed when Cryoserver was demonstrated to me by the highly motivated, knowledgeable – and maybe as important in IT – personable, Cryoserver team.

The product itself is outstanding, not least for the fact that it occupies an utterly unique segment in the mail storage/forensic compliance market.  Cryoserver has no peers…  yet.  I predict a glut of inferior ‘copies’ will surface in the not-too-distant future, all (of course) promising the earth.  In the same way that James Dyson’s dual cyclone vacuum cleaner was the first - and still the best - Cryoserver is a simple, yet revolutionary product, which I am confident will deservedly dominate the market for a very long time to come.

I strongly advise any IT Manager, Finance Director or HR Manager who is serious about protecting their firm’s integrity, to take a long look at what Cryoserver can do for them.  It might just save your business.  At the very least, you’ll make a new friend in Cryoserver.  I did.

Paul Morgan
Group IT Manager
Ransom

Our Guarantee

While we can’t guarantee that people within organisations won’t send email internally and externally that could damage the organisation, internal knowledge that all email is securely archived will have a positive knock-on effect to the conduct of staff.  What we can guarantee is that all emails will be 100% securely archived and will be very easy and fast to gain access to, in the event that they’re needed either internally or as a result of regulatory demands.  We can also guarantee that clients will avoid criminal penalties due to non-compliance with email retention, as required by law.

Our Full Range of Services

Most of our clients are initially attracted by one of our services but most go on to use many of our other services.  Our focus is on saving clients budget in a wide range of areas, while improving operational efficiency.   Please do look at our services introduction page to see other areas in which we can help you.